Display Screen Equipment (DSE) assessments are essential for HR specialists.
They’re a key part of protecting staff wellbeing and improving productivity.
When Are DSE Risk Assessments Required?
Employers must carry out a DSE risk assessment for any employee who:
- Uses DSE daily, for an hour or more at a time as part of their job (“habitual users”).
- Starts a new role that involves regular screen use.
- Moves to a new workstation or experiences changes to their existing setup.
- Reports discomfort or health concerns linked to screen use.
- Switches to hybrid or homeworking, where the workstation environment is different.
These assessments ensure that desks, chairs, screens, and accessories are set up to reduce risks such as musculoskeletal pain, eye strain, and fatigue.
Why It Matters for HR
For HR teams, understanding these trigger points is critical. Regular DSE assessments not only keep organisations compliant but also:
- Prevent costly absenteeism caused by poor workstation setups.
- Improve productivity by ensuring employees are comfortable.
- Show commitment to staff wellbeing, strengthening engagement and retention.
Key Actions for HR Specialists
- Keep track of who qualifies as a habitual DSE user.
- Ensure assessments are carried out promptly when roles, equipment, or working locations change.
- Provide training so employees can adjust their own setups confidently.
- Record all assessments to demonstrate compliance.
DSE and the Law
Under the Health and Safety (Display Screen Equipment) Regulations 1992, employers must:
- Carry out risk assessments for regular screen users.
- Provide suitable equipment (chairs, screens, footrests, etc.).
- Offer training and guidance on safe workstation use.
- Provide eye tests when requested.
Neglecting these responsibilities can result in increased absenteeism, reduced morale, and potential legal risks.
